Sales Navigator Search to Lead Outreach

PhantomBuster's Sales Navigator Search to Lead Outreach extracts leads from your Sales Navigator searches, sends personalized connection requests, and automatically follows up with prospects who accept. It runs entirely in the cloud, so you don't need your browser open or your computer on.

Check out the Tutorial for step-by-step setup.

Note: This automation accepts up to 3,000 profiles, for faster runs and better reply rates.

What you give / What you get

You bring your Sales Navigator searches and LinkedIn session. PhantomBuster delivers back a complete outreach sequence with tracked results.

In short, you bring the target search and message templates. PhantomBuster handles the rest, running your outreach around the clock and delivering structured data ready for CRM sync.

What you can automate with Sales Navigator Search to Lead Outreach

Here's what PhantomBuster's Sales Navigator Search to Lead Outreach Automation can do automatically for you:

• Extract leads from Sales Navigator searches: Pull profile data, including names, roles, companies, and location, from any Sales Navigator lead search.

• Send personalized connection requests: Automatically invite prospects with custom messages tailored to your campaign.

• Trigger post-acceptance messages: Send a welcome message immediately after a prospect accepts your connection request.

• Send up to 2 more follow-up messages: Schedule additional follow-ups at intervals you choose if prospects don't respond.

• Run campaigns 24/7 in the cloud: Let the automation work around the clock without needing your browser or computer on.

• Track outreach performance: Export all invited and messaged profiles into a spreadsheet to monitor response rates and refine your approach.

Perfect for sales teams automating Sales Navigator prospecting, connection building, and LinkedIn outreach at scale.

How teams use PhantomBuster's Sales Navigator Search to Lead Outreach Automation

Sales reps, marketers, and lead generation specialists use the Sales Navigator Search to Lead Outreach Automation to accelerate prospecting, outreach, and follow-up, all sourced from Sales Navigator data.

• Target account prospecting: Export decision-makers from target companies, send connection requests, and nurture them with automated follow-ups. Pair with account-based prospecting workflows for full ABM execution.

• Intent-based outreach: Find recently promoted or job-changing prospects in Sales Navigator, connect automatically, and send timely, relevant messages while they're in transition. See how to reach out to recently promoted ICPs.

• Daily lead generation campaigns: Set up dynamic Sales Navigator searches, export fresh leads daily, and trigger outreach automatically. Combine with daily lead engagement workflows.

• AI-personalized messaging at scale: Use enriched profile data to craft highly personalized connection and follow-up messages for better reply rates. Learn how in this AI outreach playbook.

• Competitor engagement monitoring: Track prospects engaging with competitor content on LinkedIn, connect with them, and position your solution as an alternative.

Workflow Ideas to Get You Started

PhantomBuster Automations become more effective when combined into Workflows. Here are proven sequences you can set up in minutes to accelerate your Sales Navigator prospecting. Try it free.

Workflow Example: Reach out to recently promoted ICPs

Sales Navigator Search (recently promoted) → Sales Navigator Search to Lead Outreach → Automated follow-up messages

Why this works

Recently promoted prospects are actively looking for new solutions to make an impact in their new role. They're more open to conversations and have fresh budget authority, making them high-intent targets.

Who it's for

SDRs and AEs targeting decision-makers in transition, especially in SaaS and B2B services.

How to build it

1. Use Sales Navigator's search filters to find recently promoted prospects matching your ICP.

2. Paste your search URL into the Sales Navigator Search to Lead Outreach Automation.

3. Write a concise connection message congratulating them on their promotion and set up to 2 follow-up messages.

Outcome

Automated outreach to high-intent prospects during their most receptive window, with tracked acceptance and response rates.

See full playbook →

Workflow Example: Account-based prospecting in target companies

Sales Navigator Search Export (accounts) → Sales Navigator lead search (filtered by account list) → Sales Navigator Search to Lead Outreach → HubSpot Contact Sender

Why this works

ABM requires precision. This Workflow finds your target accounts, identifies the right decision-makers inside them, and automates personalized outreach, all while syncing results to your CRM for full pipeline visibility.

Who it's for

ABM teams, enterprise sales reps, and RevOps professionals managing strategic accounts.

How to build it

1. Use Sales Navigator Search Export to extract companies matching your criteria (industry, size, growth signals).

2. Upload your account list to Sales Navigator and run a lead search filtered by those accounts and target roles.

3. Paste the lead search URL into the Sales Navigator Search to Lead Outreach Automation to send connection requests and follow-ups.

4. Sync enriched contacts to HubSpot or your CRM for tracking and nurturing.

Outcome

Highly targeted outreach to decision-makers in your top accounts, with full CRM integration for pipeline management.

See full playbook →

Workflow Example: Daily fresh lead generation with dynamic searches

Sales Navigator Search Export (Watcher mode) → AI LinkedIn Profile Enricher → Sales Navigator Search to Lead Outreach → Google Sheets

Why this works

Static lead lists go stale fast. This Workflow uses Sales Navigator's dynamic filters (like "posted recently" or "changed jobs") to find new prospects daily, enriches them with AI, and triggers outreach automatically.

Who it's for

Sales teams that need a consistent flow of fresh, qualified leads without manual list building.

How to build it

1. Set up a dynamic Sales Navigator search using filters like "posted on LinkedIn" or "recently changed jobs."

2. Use Sales Navigator Search Export with Watcher mode enabled to run daily and capture new prospects.

3. Enrich profiles with the AI LinkedIn Profile Enricher to score and prioritize leads.

4. Feed qualified leads into the Sales Navigator Search to Lead Outreach Automation for connection requests and follow-ups.

Outcome

A continuous pipeline of fresh, AI-qualified prospects delivered daily, with automated outreach and tracking.

See full playbook →

Best practices

Get the most out of this automation while staying safe, compliant, and effective.

• Keep list sizes closer to 3,000 profiles: Smaller lists run faster and generate better reply rates.

• Personalize your connection requests: Generic messages hurt acceptance rates. Reference shared connections, job changes, or industry pain points to stand out.

• Space out follow-up messages: Schedule follow-ups at 3–5 day intervals to avoid overwhelming prospects and stay compliant with LinkedIn's engagement patterns.

• Respect LinkedIn connection request limits: LinkedIn allows around 100 connection requests per week, depending on account type. Learn more about LinkedIn connection request limits.

• Monitor your LinkedIn account health: Watch for automation warnings and adjust your send volume if needed to keep your account safe.

• Test message templates before scaling: Run small test batches (50–100 profiles) to validate your messaging and improve reply rates before launching full campaigns.

• Use Sales Navigator's advanced filters: Build precise searches using Boolean operators, seniority levels, and company size to target your ideal customer profile. See how to use LinkedIn Boolean search operators.

• Sync results to your CRM: Export your outreach data and integrate it with HubSpot, Salesforce, or other CRMs for full pipeline visibility. Check out PhantomBuster's integrations.

Important: Always follow LinkedIn's latest limits to stay compliant and protect your account. This automation is designed to work within safe operating thresholds.

Frequently asked questions

Here are the most common questions about using Sales Navigator Search to Lead Outreach, from setup and compliance to data quality and workflow integration.

How do I get started with Sales Navigator Search to Lead Outreach?

Connect your LinkedIn account using your session cookie, paste your Sales Navigator search URL, write your connection request and follow-up message templates, then launch the automation. It runs automatically in the cloud. See the full step-by-step tutorial here.

Does this automation extract live data or use a static database?

It extracts live data directly from Sales Navigator in real time, so you always get the most current profile information, job titles, and company details. Unlike static databases that age quickly, this automation sources fresh data with every run. Learn more about live LinkedIn data extraction.

Is it safe to automate connection requests and messages on LinkedIn?

Yes, when done responsibly. This automation operates within safe volume limits and mimics human behavior to protect your account. We recommend staying under LinkedIn's weekly connection request limits (100) and spacing messages appropriately. Read our guide on LinkedIn's 2025 limits and how to scale safely.

How many profiles can I process with this automation?

The automation accepts up to 5,000 profiles, but we recommend keeping your lists closer to 3,000 for faster runs and better reply rates. Smaller, more targeted lists also help you stay within LinkedIn's safe usage thresholds and improve campaign performance.

What data points does this automation collect from Sales Navigator?

It collects Profile URL, First Name, and 24 more enriched fields, including last name, headline, current company, location, industry, and more. All data is exported into a structured spreadsheet ready for CRM sync or further enrichment. For even deeper profile data, pair this with the Sales Navigator Profile Scraper.

Can I integrate this with my CRM or other tools?

Absolutely. PhantomBuster integrates with HubSpot, Salesforce, Pipedrive, and other CRMs via native connectors or Zapier and Make. You can automatically push enriched leads and outreach activity into your CRM for seamless pipeline management. Explore PhantomBuster's full integration options.

How does this compare to manually prospecting on Sales Navigator?

Manual prospecting requires hours of repetitive clicking, copying, and pasting. This automation handles the entire workflow automatically, from extracting leads to sending connection requests and follow-ups, all while you focus on closing deals. It saves 10+ hours per week for most sales reps. See how to use Sales Navigator to generate leads at scale.

What are LinkedIn's limits for connection requests and messages?

LinkedIn typically allows 100 connection requests per week and around 100 messages per day, depending on your account type and age. These limits exist to prevent spam and protect user experience. This automation respects those thresholds and lets you set custom send volumes. Learn the details in our LinkedIn connection request limit guide.

Can I send more than one follow-up message?

Yes. This automation can send up to 2 more follow-up messages at scheduled intervals of your choice if prospects don't respond. This lets you build full outreach sequences without manual work. For even more advanced sequencing, check out the LinkedIn Outreach Automation.

How is this different from other Sales Navigator tools?

This automation combines lead extraction, connection requests, and multi-step follow-up messaging into one seamless Flow that runs entirely in the cloud. Most tools only handle one or two of these steps, forcing you to stitch together multiple platforms. This gives you a complete, hands-free prospecting workflow. Compare it with other LinkedIn prospecting tools.

Ready to try it?

Start prospecting smarter today. Try the Sales Navigator Search to Lead Outreach free. No setup or coding required. Just connect your LinkedIn account, paste your Sales Navigator search, and let PhantomBuster handle the rest.

Get started now or read the full tutorial to learn how to set up your first campaign.