Sales Navigator Search to Lead Outreach

PhantomBuster’s Sales Navigator Search to Lead Outreach Automation helps you find leads on LinkedIn Sales Navigator and send personalized outreach with automated follow-ups. This tutorial guides you through setup, targeting, messaging, and monitoring.

• Prerequisites: A connected Sales Navigator account is required. If using standard LinkedIn search URLs, use the dedicated LinkedIn Search to Lead Outreach workflow instead.

• Input guidelines: Google Sheets must be public ("Anyone with the link"). CSV upload is only available on paid plans. Do not change inputs after the workflow runs; create a new Phantom for new data.

• Safety limits: LinkedIn allows approximately 100 invitations per week. This workflow defaults to 20 invites per weekday to ensure safety.

• Resource usage: This workflow counts as 3 Phantom slots.

• Free plan limitations: CSV exports are limited to the first 10 rows, and CSV uploads/JSON exports are unavailable.

• Data limitations: This workflow does not collect verified professional emails; use the Sales Navigator Profile Scraper if those are required.

1. Connect your Sales Navigator account: Install the PhantomBuster Browser Extension to connect your session in one click, or manually add your session cookie if not using Chrome or Firefox. Keep your browser updated to prevent session expiration.

2. Choose which profiles to invite: Add targets by pasting a Sales Navigator search URL, linking a shared Google Sheet, or uploading a CSV file. If using a Google Sheet, ensure the URL is in column A or specify the column header.

3. Customize your connection request (optional): Write a connection message using placeholders for personalization. If you skip this step, invitations will be sent without a note.

   The character limit is 300. Emojis and clickable hyperlinks are not supported; pasted links will appear as plain text.

4. Write and schedule follow-up messages (required): Configure at least one follow-up message (up to 8,000 characters) with optional attachments. Set delays between 0 and 15 days for up to three total follow-ups.

   Follow-ups are mandatory. Messages are sent only if the previous step received no reply. Reply detection stops if no further follow-up is scheduled.

5. Adjust Advanced settings (optional): Fine-tune execution limits, proxies, and notifications if necessary. The default settings work best for most users.

6. Launch and monitor results: Turn the workflow ON to start. Track progress in the Leads tab and view performance metrics in the Report tab.

   Invitations are not sent immediately. The workflow first extracts leads from your source URLs, then schedules invites according to your daily limits.

For more detailed instructions and troubleshooting tips, visit the full tutorial on the help center.