How to Find New LinkedIn Leads Daily with Sales Navigator and PhantomBuster Automations

Every sales rep knows this feeling: a lead list looks solid one week, then suddenly runs dry. The names don’t update, conversations stall, and you’re left chasing the same leads while new ones slip by unnoticed.

New prospects appear on LinkedIn every day because people switch jobs, share insights, and join companies in your ICP. If you’re still relying on static lists or outdated lead gen tactics, you’re missing them.

Pair Sales Navigator’s dynamic filters with PhantomBuster automations to refresh your lead list daily. You’ll spend less time searching and more time starting conversations with new, qualified prospects.

The solution to static lead lists: Dynamic searches meet daily automation

Sales Navigator makes it easy to find the exact people you want to reach. You can filter by industry, company size, job title, or recent activity to zero in on industry experts and decision makers who fit your ideal customer profile.

Once your search is ready, run it with PhantomBuster’s LinkedIn Sales Navigator Search Export automation. Then use our AI-powered enrichment to add contact details where available and permission-based, all in one workflow.

Together, Sales Navigator and PhantomBuster create a daily lead flow: export new matches, enrich key fields, and queue outreach so you start more relevant conversations each morning.

💡Here’s what makes this work: LinkedIn Sales Navigator has inherently dynamic filterslike “Posted on LinkedIn in the past 30 days.” These filters ensure that potential customers enter your search results daily. Combine that with PhantomBuster’s Watcher Mode (which only captures NEW leads from each search), including those who have changed to a new job, and you’ve set up a daily lead source that keeps your pipeline active.

The result? Every morning, new business prospects matching your ICP are automatically added to your LinkedIn outreach automation, receiving connection requests and thoughtful follow-up messages. Your pipeline stays full, and your sales team stays focused on closing deals instead of hunting for sales leads.

Step 1: Set up your dynamic Sales Navigator search

Why dynamic filters matter

Most Sales Navigator searches use only static filters: job title, location, and company size. These are essential for defining your target audience, but they have a fatal flaw: they return the same results every time you run the search.

Dynamic filters change this. They’re time-based criteria that ensure different potential buyers match your search each day. A strong starting dynamic filter is “Posted on LinkedIn” set to the past 30 days.

Why this filter specifically? First, it produces a steady stream of new leads daily, because new posts bring people into your search. Second, it’s a quality signal. Active posters are more likely to see messages. Test acceptance rates on this segment to confirm in your market.

You’ll get leads who are active and easier to reference in your first message.

How to create your search

Start in LinkedIn Sales Navigator and build your search using your core ICP criteria. You can also use LinkedIn Boolean search for more precise targeting.

For example, let’s say you’re targeting sales managers in Boston:

• Add your static filters: Job title (Sales Manager), Location (Boston, United States), past company if relevant

  

• Now add the dynamic filter: Click “Posted on LinkedIn” and select “Past 30 days”
• Review your results to ensure they match your ideal target audience
• Copy the full URL from your browser’s address bar

That URL is your dynamic search. It updates daily as new profiles match your criteria.

You can also save your search using Sales Navigator’s saved searches for easy access. The automation runs directly from the URL.

Step 2: Configure PhantomBuster’s LinkedIn Sales Navigator Search Export automation

Now set up PhantomBuster to monitor this search and extract new leads. Configuration takes a few minutes.

Open PhantomBuster’s LinkedIn Sales Navigator Search Export automation, select Use now, paste your search URL, and connect your LinkedIn profile.

Enable Watcher Mode

Go to the Behavior step and click “Advanced behavior settings.” You’ll see an option for “Watcher Mode.” Make sure it’s selected. Enable Watcher Mode so only new profiles are pulled each day.

Watcher Mode is what makes this entire workflow possible. Without it, the automation would extract the same leads every time it runs. With Watcher Mode enabled, it tracks which LinkedIn profiles it has already captured and extracts only NEW leads that have appeared in search results since the last run.

Think of it like a security camera that only records when it detects motion. You’re not re-capturing the same 100 leads daily. You’re only grabbing the fresh prospects who just started matching your criteria.

Schedule daily execution

Instead of running this automation manually, schedule it to run daily. That way, new leads enter your queue automatically.

Click Launch Settings, then select “Repeatedly.” Set the frequency to “Once per day.”

Why daily? With “Posted on LinkedIn in the past 30 days,” new matches typically appear every 24 hours. A daily schedule keeps volume steady and manageable for timely follow-up. This consistent approach also helps you stay top of mind with decision makers by maintaining regular contact with your professional network.

Save your settings and launch the automation. It will run immediately to capture your initial batch of leads, then execute automatically every day going forward.

Step 3: Automate connection requests and follow-ups

In PhantomBuster, open the Connect and send follow-up messages automation. It combines connection requests and timed follow-ups, pulling leads directly from your daily export.

Configure the automation

• Select the Sales Navigator Search Export automation as the input. The follow-up automation then pulls each day’s new leads automatically.
• Connect your LinkedIn profile, then configure your invitation settings. For this workflow, test with and without a note. Many teams see higher acceptance without a note; confirm what works for your audience.

Set up your message sequence

Create two follow-ups that send after someone accepts your connection request, moving contacts from basic connections to engaged prospects.

Message 1 (send 1 day after connection acceptance):

Hi [FirstName],

I saw one of your posts on LinkedIn. I thought it would be nice to have you in my network.

Best,
[Your Name]

This personalized message acknowledges the real reason they appeared in your search (they posted recently) and references their own content. It opens the door to conversation and shows you’re paying attention to their LinkedIn activity.

Message 2 (send 5 days after Message 1 if no reply):

Hi [FirstName],

I’m following up as I had a question. Have you ever tried [Your Product/Service]?

Best,
[Your Name]

This follow-up is direct but not pushy. It acknowledges this is a follow-up and introduces your offering as a question, which is less aggressive than a pitch.

Configure safety limits

• Set a daily invitation limit of 20 to keep volume steady. Stay within LinkedIn’s guidelines and prioritize quality targeting.
• Schedule Monday–Friday during business hours to align with when most prospects are active. Test send times and adjust based on your data.
• Save your settings and activate the automation.

Step 4: Monitor your automated pipeline

Once activated, your automated pipeline updates daily and queues outreach automatically. But you’ll want to monitor results and engage with leads who respond so you can capitalize on their engagement.

The PhantomBuster dashboard gives you two key views with metrics you can act on:

• Leads tab: Shows every individual lead and their current status. You can see who’s been invited to connect, who accepted, who received messages, and who replied. This is where you identify hot prospects that need personal attention from your sales team.
• Report tab: Displays acceptance rate, reply rate, sent and queued counts, and error logs. You’ll see trends in performance and you’ll quickly see which messages earn higher acceptance and reply rates.

What to expect

After activation, here’s what happens automatically:

• Day 1: Your initial batch of leads from the search enters the outreach automation. Connection requests start going out at your specified pace.
• Daily: The Search Export automation runs each morning, finds new matches for your criteria, and adds them to the outreach automation.
• Ongoing: Connection requests continue at your specified pace (20/day), follow-up messages are sent on schedule, and conversations begin. Your professional network expands with qualified leads while you focus on closing business.

Consistency compounds results. Keep the schedule steady and refine based on data. While you’re focused on demos, meetings, and closing deals, your pipeline is continuously filling with fresh, relevant prospects who match your ideal customer profile.

Customizing for your ideal customer profile

The example we’ve used (Sales Managers in Boston who posted recently) is just one application. You can adapt this workflow to any ideal customer profile (ICP) by adjusting your dynamic filters and targeting different segments.

High-performing time-based filters include:

• Posted on LinkedIn (past 30 days): Captures active users sharing their own content and insights, making them easier to reference in your outreach.
• Changed jobs (past 90 days): Ideal for reaching decision makers who’ve recently started new roles and are evaluating new tools. Job changes often signal fresh budgets and openness to vendors.
• Posted job openings: Great for identifying companies in growth mode. Reaching out while they’re expanding often means catching them at the right time.
• Company headcount growth (past 12 months): Signals expanding organizations with potential budget and need for new solutions.

Each filter surfaces a different kind of fresh lead. The key is to include at least one time-based filter so new prospects appear daily, keeping your pipeline consistently active.

Going beyond basic searches

While LinkedIn Sales Navigator offers the most powerful filtering options, you can supplement your strategy by:

• LinkedIn Events: Track relevant events and use PhantomBuster’s LinkedIn Event Attendees export automation to identify engaged prospects, following LinkedIn guidelines. Event participants often represent more qualified leads than cold searches.
• Engaging in LinkedIn Groups: Join relevant groups where your target audience gathers. While you can’t message members directly without first connecting, participating in discussions helps you identify thought leaders and potential buyers.
• Leveraging LinkedIn company pages: Research your target companies through their LinkedIn company page to understand their culture, recent news, and employee movements. This context enriches your personalized messages.
• Using LinkedIn Smart Links (Sales Navigator): Share valuable content and track engagement. Then pull engaged leads into PhantomBuster for targeted follow-ups.

Personalizing your messaging

Adapt your follow-up messages to match the dynamic filter you’re using. If you’re targeting people who have recently changed jobs, acknowledge their new role. If you’re using the posting activity filter, reference their own posts and valuable content, as in the example above.

For example, if you’re targeting a business owner who recently posted about industry trends, your personalized message might reference their insights:

“I noticed your recent post about [topic]. Your perspective on [specific point] really resonated with me.”

The more your LinkedIn outreach connects to the specific reason they appeared in your search, the more genuine and effective it becomes. This level of personalization, powered by automation, helps your messages stand out in crowded LinkedIn inboxes.

Expanding beyond LinkedIn

While this guide focuses on finding new LinkedIn leads daily through LinkedIn prospecting, remember that LinkedIn is just one channel, albeit the most powerful for B2B sales. Consider how you might:

• Use PhantomBuster’s enrichment to add publicly available or permission-based contact details and firmographics. Respect LinkedIn’s guidelines and local regulations.
• Cross-reference your LinkedIn lead list with engagement on other social media platforms where your audience is active
• Sync PhantomBuster outputs to your CRM so new leads, enrichment, and outreach status stay up to date in one place

Use an omnichannel sequence: LinkedIn first touch, then email, then a short call for interested replies. Keep messages consistent and reference the same trigger. Even when LinkedIn drives leads to your pipeline, supporting it with email, calls, ads, and content ensures full coverage, reaching audience segments that engage more deeply on other platforms.

FAQs

How many new leads can I expect daily with this setup?

Expect daily volume to vary by market, criteria, and activity. Start with a daily cap you can handle and scale based on your data. The goal is to find a pace your team can realistically follow up on.

What if I run out of new leads?

If your new lead volume slows, expand your geographic range, include nearby cities, or add job titles that align with your ICP. You can also test new dynamic filters or run multiple searches at once for different roles or regions to keep your pipeline fresh.

Is it safe to send 20 connection requests per day?

Yes. Set a conservative daily limit (around 20) and use built-in pacing and scheduling aligned with typical usage. Prioritize relevance over volume. Focus on quality targets, shared interests, mutual connections, or relevant industries to maintain a healthy acceptance rate.

Can I use this without Sales Navigator?

You can, but you’ll get better results. Sales Navigator offers advanced filters, higher limits, and dynamic targeting that standard LinkedIn search doesn’t. You’ll get better targeting with Sales Navigator’s advanced filters and higher limits to find the right people faster.

How do I know when someone replies to my messages?

PhantomBuster tracks replies in the List tab of your automation dashboard, and you’ll also get native LinkedIn notifications. Check daily to prioritize engaged leads. Some will respond right away, while others might take a few follow-ups.

What should I do when leads reply?

That’s your cue to step in personally. Reply quickly, start a real conversation, and move qualified leads into your CRM. Ask about their goals or challenges to uncover intent. The automation begins the dialogue. Your sales skills close the deal.