Manual LinkedIn tasks slow down outreach and cap your pipeline. On top of that, LinkedIn caps daily actions and lacks bulk personalization, which limits outreach and group engagement.
Recent community threads ask if PhantomBuster still delivers in 2025. Here’s a practical comparison with Waalaxy.
In this article, we’ll address that question and compare PhantomBuster with Waalaxy to help you determine which tool best fits your LinkedIn prospecting needs.
What do PhantomBuster and Waalaxy offer for LinkedIn prospecting?
PhantomBuster is a sales prospecting automation platform with pre-built automations for LinkedIn and other channels. In comparison, Waalaxy runs as a Chrome extension for LinkedIn and email outreach, with simple campaign setup and basic enrichment.
Below, we’ll compare automation depth, pricing, and results so you can choose the right fit.
How do PhantomBuster and Waalaxy compare at a glance?
| Category | PhantomBuster | Waalaxy |
|---|---|---|
| Primary use case | Extract LinkedIn data, automate prospecting, and run multi-platform workflows | LinkedIn and email automation through Chrome extension with multi-channel outreach campaigns |
| Target audience | Sales teams and agencies that need LinkedIn-focused automations | Sales and marketing teams wanting simple, user-friendly interface for outreach |
| Ease of use | 130+ pre-built Automations; advanced options available when you need them | Chrome extension interface; no technical experience required |
| Key features | Multi-platform automation, LinkedIn Sales Navigator support, workspace-level campaign management, AI message personalization and CRM sync | LinkedIn automation, email finding, unified inbox, and multi-channel outreach to convert more leads |
| Pricing model | Usage-based subscription (workspace shared across team), 14-day free trial | Per-seat pricing (€30-€350/month as of October 2025), freemium plan available |
| G2 rating | 4.4/5 (106 reviews, October 2025) | 4.6/5 (533 reviews, October 2025) |
| Capterra rating | 4.5/5 (63 reviews, October 2025) | 4.4/5 (253 reviews, October 2025) |
PhantomBuster overview
PhantomBuster automates prospecting: finding leads, enriching data, and personalizing outreach across channels.
Designed for prospecting at scale, it helps optimize lead generation and engagement with automation tools suited for multi-step campaigns.
The platform handles workflows that enable teams to conduct automated prospecting at scale with business-hour scheduling and per-account limits to align with platform best practices.
Core features and capabilities of PhantomBuster
PhantomBuster includes 130+ pre-built Automations that source leads, enrich data, and run personalized outreach. Here’s how you can use PhantomBuster to build your prospecting workflow:
Find leads:
- LinkedIn Search Export: Extract LinkedIn Sales Navigator results and build targeted prospect lists based on job title, company, and location.
- Multi-platform lead sourcing: Collect contact data from LinkedIn, Instagram, Facebook, and Google Maps to build accurate lead lists.
Enrich data:
- Source LinkedIn data: Use PhantomBuster’s LinkedIn Profile Scraper to find verified emails and enrich profiles with details and recent activity.
- CRM sync: Sync with HubSpot; export to CSV and Google Sheets to keep your CRM clean.
Engage prospects:
- Automated outreach: Build multi-step automations that send connection requests, follow-ups, and manage replies to book more meetings.
- AI-powered personalization: Use AI to tailor messages with a prospect’s role, company, and recent activity.
- Team collaboration: Support multiple LinkedIn accounts with workspace-based team management, enabling sales teams to coordinate campaigns and share resources efficiently.
Users highlight time saved by running lead extraction, email verification, and outreach in one platform.
Data compliance and ethics
PhantomBuster supports safer workflows with business-hour scheduling and daily action controls:
- Account rotation: Connect up to 100 LinkedIn accounts and distribute daily actions to scale responsibly.
- Cloud-based execution: All Automations run on PhantomBuster’s cloud infrastructure, ensuring consistent performance without requiring users to keep browsers open.
- Smart scheduling: Use randomized delays and business-hour timing to space actions and reduce risk.
- Performance tracking: Track acceptance, reply, and meeting rates to optimize campaigns and monitor account health across multiple campaigns.
This helps teams scale outreach while keeping action volumes within sensible limits.
Who PhantomBuster is best for
PhantomBuster is best suited for sales and marketing teams and agencies looking to automate and scale their LinkedIn lead generation and outreach efforts. It is ideal for those who want to save time on tasks such as sending personalized connection requests, messaging prospects, and extracting valuable data from LinkedIn profiles.
PhantomBuster’s customizable automations and integrations help you move more leads into pipeline while maintaining targeted and personalized communication at scale.
Waalaxy overview
Waalaxy runs campaigns from a Chrome extension so you can launch LinkedIn and email sequences quickly. Operating primarily through a Chrome extension, it focuses on making LinkedIn prospecting accessible to sales professionals without technical expertise.
The platform emphasizes multi-channel campaigns that combine LinkedIn automation with email outreach and effective utilization of Sales Navigator, and an interface for managing LinkedIn conversations and automated outreach sequences.
Core features and capabilities of the Waalaxy Chrome extension
Waalaxy focuses on streamlined LinkedIn and email automation with these key features:
- LinkedIn automation: Automate connection requests, sending messages, profile visits, and follow-up sequences through pre-built templates and campaign management tools.
- Multi-channel campaigns: Combine LinkedIn prospecting with email outreach in unified sequences, enabling sales teams to reach prospects across multiple touchpoints.
- Smart inbox: Enhanced LinkedIn conversation management with message templates, scheduling, tagging, and responsive customer support integration for managing leads effectively.
- Email finder: Find professional email addresses from LinkedIn profiles, enabling seamless transition from LinkedIn outreach to email campaigns.
- Team management: Share templates, assign campaigns, and monitor outcomes in one view for sales and marketing teams.
- CRM integration: Basic integration capabilities with HubSpot, Pipedrive, Salesforce, and other tools through webhooks and CSV exports.
Data compliance and limits on automated prospecting
Waalaxy focuses on user-friendly automation while maintaining LinkedIn compliance:
- Chrome extension approach: Operates through browser extension requiring LinkedIn to remain open, which some users find limiting compared to cloud-based automation.
- Template-based campaigns: Pre-built campaign templates help users stay within LinkedIn limits while automating repetitive tasks.
- Team management: Basic team management features enable coordination across marketing teams without advanced account rotation capabilities.
The Chrome extension dependency and limited automation may restrict scaling for larger sales teams requiring multi-platform automation features.
Who Waalaxy is best for
Waalaxy is ideal for businesses, sales professionals, and marketers who want an easy-to-use tool to automate their LinkedIn outreach and lead generation. It suits users seeking a streamlined way to automate sending connection requests, personalized messages, and follow-ups, all while managing LinkedIn and email campaigns from a single platform.
Feature-by-feature comparison
The fundamental difference between PhantomBuster and Waalaxy lies in automation depth and technical sophistication. PhantomBuster offers multi-step Automations for technical users and enterprise teams, while Waalaxy prioritizes simplicity for smaller teams.
LinkedIn prospecting automation and workflow complexity
For teams requiring sophisticated prospecting strategies, automation depth significantly impacts results:
- PhantomBuster: Provides multi-step Automations that chain multiple actions, sophisticated targeting based on LinkedIn Sales Navigator data, and automated engagement sequences across multiple platforms. Users can create intricate prospecting strategies with conditional logic and AI-powered personalization.
- Waalaxy: Offers template-based LinkedIn automation with basic workflow creation. While effective for standard connection requests and follow-up messages, it lacks the multi-step workflow capabilities needed for sophisticated prospecting campaigns.
Winner: PhantomBuster—best for teams that need conditional, multi-step workflows across channels.
Team management and multiple account handling
Scalability across sales teams requires robust team management features:
- PhantomBuster: Workspace-based model supports many team members with sophisticated account rotation across multiple LinkedIn accounts. Team collaboration features include shared resources, centralized campaign management, and tracking for acceptance, replies, and meetings.
- Waalaxy: Basic team management features with shared templates and simple collaboration. Limited support for multiple LinkedIn accounts and lacks account rotation, restricting safe scaling for larger teams.
Winner: PhantomBuster for team management and safe scaling across multiple LinkedIn accounts with collaboration features.
Multi-channel campaigns and automation sophistication
Modern prospecting requires coordination across LinkedIn, email, and other platforms:
- PhantomBuster: True multi-platform automation that extends beyond LinkedIn to Instagram, Facebook, Google Maps, and other channels. Integration capabilities enable sophisticated multi-channel campaigns with data extraction.
- Waalaxy: Multi-channel campaigns limited to LinkedIn and email. While effective for basic combined outreach, lacks the platform diversity and automation needed for multi-platform prospecting strategies.
Winner: PhantomBuster for multi-platform automation that extends far beyond LinkedIn and email combinations.
User interface and technical requirements
Ease of use affects adoption across different user types:
- PhantomBuster: More complex interface requiring some technical expertise for advanced features. Pre-built templates and Automations make sophisticated automation accessible to sales professionals willing to invest in setup time.
- Waalaxy: Highly intuitive interface with Chrome extension simplicity. Requires no technical skills and enables quick campaign creation, making it ideal for users wanting immediate results without learning complex systems.
Winner: Waalaxy—fast to launch with a user-friendly interface; PhantomBuster scales further once configured.
CRM integration and data management
Seamless data flow between prospecting tools and sales systems determines operational efficiency:
- PhantomBuster: Direct HubSpot, Salesforce, and Pipedrive sync, CSV/Sheets export, and API access for custom use cases. Sync contacts, companies, and activities automatically.
- Waalaxy: Basic CRM integration through webhooks and CSV exports. While functional for simple data transfer, lacks the integration depth needed for sophisticated sales operations.
Winner: PhantomBuster for CRM integration capabilities that support sophisticated sales operations and data management requirements.
Campaign management and analytics
Campaign management enables optimization and scaling:
- PhantomBuster: Track replies, meetings, and conversion by campaign to double down on what works. Monitor connection acceptance, reply rate, meeting booked rate, and bounce rate.
- Waalaxy: Basic campaign management with simple analytics focused on LinkedIn and email metrics. Limited detailed analytics compared to automation platforms.
Winner: PhantomBuster for campaign management and detailed analytics that enable sophisticated optimization across multiple campaigns and platforms.
Pros and cons of PhantomBuster vs. Waalaxy
PhantomBuster helps sales teams run multi-step LinkedIn workflows and coordinate other channels, while Waalaxy delivers simplicity and ease of use for smaller teams wanting quick results.
PhantomBuster
PhantomBuster helps sales teams run multi-step LinkedIn workflows and coordinate other channels. Its Automations, team collaboration capabilities, and multi-platform approach make it ideal for scaling prospecting sequences safely and efficiently.
While it requires more initial setup and technical proficiency than simpler automation tools, its depth can improve reply rates when you personalize and pace outreach.
PhantomBuster reports key metrics like acceptance, reply, and meeting rates. Teams can track campaign outcomes, measure engagement, and optimize workflows in real time. This level of insight helps businesses make data-driven decisions and ensures that every prospecting effort contributes to measurable ROI, making it suitable for both enterprise teams and agencies managing multiple clients.
| Pros | Cons |
|---|---|
| Automation across multiple platforms beyond LinkedIn | Requires technical expertise for advanced features |
| Team collaboration with multiple LinkedIn accounts support | Higher learning curve for multi-step workflows |
| CRM integration and CSV/Sheets export | May be overpowered for simple LinkedIn-only needs |
| Cloud-based automation requiring no browser management | Higher-tier plans unlock multi-account and API features |
| Complex workflows enabling sophisticated prospecting strategies |
Waalaxy
Waalaxy suits teams that want simple LinkedIn + email sequences live in minutes. Its intuitive interface, combined with multi-channel campaigns, makes it accessible for teams looking to quickly coordinate LinkedIn and email outreach.
With pre-built templates and a Chrome extension-based setup, users can deploy campaigns almost immediately, making it ideal for smaller teams, agencies, and individuals seeking fast results.
Teams requiring more automation, multiple account management, or intricate prospecting strategies may find Waalaxy’s capabilities limiting compared to platforms like PhantomBuster. While it simplifies campaign management and ensures a short learning curve, Waalaxy is better suited for standard outreach rather than enterprise-scale operations.
| Pros | Cons |
|---|---|
| Highly intuitive interface requiring no technical skills | Chrome extension dependency limits automation flexibility |
| Quick setup with immediate campaign deployment | Limited automation compared to multi-platform tools |
| Responsive customer support with fast response times | Basic team management features restrict scaling |
| Multi-channel campaigns combining LinkedIn and email | Per-seat pricing becomes expensive for larger teams |
| Freemium plan available for testing capabilities | Limited integration capabilities compared to enterprise platforms |
Use case scenarios for PhantomBuster and Waalaxy
Scenario 1: Enterprise sales team scaling across multiple LinkedIn accounts
The challenge: A growing sales team needs to coordinate LinkedIn prospecting across multiple team members while maintaining account safety and data management.
- PhantomBuster: Workspace model supports many team members with account rotation across LinkedIn accounts. Team collaboration features enable centralized campaign management, shared resources, and tracking for acceptance, replies, and meetings across the sales process.
- Waalaxy: Basic team management with limited support for multiple LinkedIn accounts. Lacks sophisticated account rotation and collaboration features needed for enterprise-level scaling.
Winner: PhantomBuster for enterprise teams requiring sophisticated team management and safe scaling across multiple LinkedIn accounts with collaboration.
Scenario 2: Small marketing team that needs simple LinkedIn and email automation
The challenge: A small marketing team needs to automate basic LinkedIn connection requests and follow up with email campaigns without technical complexity.
- PhantomBuster: Provides automation capabilities but requires setup time and technical understanding that may be excessive for simple LinkedIn and email needs.
- Waalaxy: Chrome extension enables immediate campaign creation with multi-channel campaigns combining LinkedIn and email. Intuitive interface allows quick deployment without technical expertise.
Winner: Waalaxy—quick setup for basic LinkedIn + email outreach.
Scenario 3: Agency managing prospecting campaigns for multiple clients
The challenge: A marketing agency needs to manage LinkedIn prospecting campaigns across multiple clients with different requirements and account management needs.
- PhantomBuster: Automation features enable client-specific workflows with data extraction, multiple platform integration, and reporting. Account rotation and team collaboration support agency scaling requirements.
- Waalaxy: Basic team management and limited automation depth restrict the sophisticated client management and reporting needed for professional agency services.
Winner: PhantomBuster for agencies requiring sophisticated automation, reporting, and team collaboration across multiple client accounts.
Expert opinions and user reviews
User feedback reveals distinct positioning: PhantomBuster serves multi-platform automation needs while Waalaxy excels in simplicity and immediate usability.
PhantomBuster
Users praise PhantomBuster for automating time-consuming tasks like lead generation, data extraction, and outreach on LinkedIn. The pre-built Automations save hours each week and integrate data directly into CRMs, making workflows more efficient.
One user noted that PhantomBuster’s LinkedIn Profile URL Finder automation appended an entire list of ~100 names with LinkedIn profile URLs in 10 minutes with 100% accuracy, then used the LinkedIn Profile Export automation to collect full profile data.
Waalaxy
Users mention helpful chat support and useful import/export options. Reviews highlight active development with community-supported features where members can propose new features and vote on them.
Some reviews note that Waalaxy offers features for a reasonable price, though cloud-based tools may offer different advantages.
Summary: PhantomBuster fits teams that need multi-platform workflows and CRM sync; Waalaxy fits teams that want a quick LinkedIn + email setup.
Final verdict on PhantomBuster and Waalaxy
Both platforms cater to distinct segments of the LinkedIn automation market, and the optimal choice depends on your team’s needs, technical expertise, and scale of operations.
PhantomBuster is designed for teams seeking automation across multiple platforms, capable of handling large-scale prospecting campaigns with workflow customization, CRM integration, and detailed analytics.
Its workspace-based team management and multi-account rotation make it ideal for enterprise sales teams, agencies managing multiple clients, or growth-oriented organizations aiming to maximize efficiency with team workspaces and account rotation to pace actions within sensible limits.
Waalaxy prioritizes simplicity, speed, and accessibility. It is best suited for smaller sales and marketing teams, agencies with limited technical resources, or individuals seeking to run LinkedIn and email outreach campaigns quickly without a steep learning curve.
Its Chrome extension-based approach, intuitive interface, and community-supported features enable rapid campaign deployment, though it may be limiting for users needing advanced automation, multi-account management, or multi-platform workflows.
- Choose PhantomBuster if you want automation across multiple platforms, team collaboration with multiple LinkedIn accounts, multi-step prospecting strategies, and enterprise-level capabilities with detailed analytics.
- Choose Waalaxy if you prioritize simplicity and immediate results from basic LinkedIn and email automation without requiring advanced features or technical expertise.
Effective prospecting needs accurate data, personalization, and pacing across channels. It requires scalable automation, structured data management, and coordinated team collaboration to ensure consistent results.
For teams ready to invest in sophisticated, data-driven workflows and multi-platform strategies, PhantomBuster provides the tools necessary to achieve these outcomes. Waalaxy remains a strong option for those prioritizing ease of use, immediate results, and straightforward campaign execution.
Frequently asked questions
Can PhantomBuster handle multiple accounts safely?
Yes, PhantomBuster supports multi-account setups with rotation, per-account limits, and business-hour scheduling. This enables safe scaling across sales teams while distributing automation tasks intelligently.
Does Waalaxy require keeping LinkedIn open in the browser?
Yes, Waalaxy operates through a Chrome extension that requires LinkedIn to remain open in a browser tab for automation to function. This differs from cloud-based automation platforms that run independently without browser requirements.
Which tool better supports team coordination?
PhantomBuster offers superior team management features with workspace-based collaboration, shared resources, centralized campaigns, and tracking for acceptance, replies, and meetings. Waalaxy provides basic team management with shared templates but lacks advanced collaboration features for larger sales teams.
How do the cross-channel campaigns compare?
PhantomBuster provides true multi-platform automation extending beyond LinkedIn to Instagram, Facebook, Google Maps, and other platforms. Waalaxy’s multi-platform campaigns are limited to LinkedIn and email combinations, which may be sufficient for basic outreach but restrictive for multi-channel strategies.
Which platform offers better CRM integration?
PhantomBuster provides CRM synchronization with direct integrations for major platforms, CSV/Sheets export, and API access. Waalaxy offers basic CRM integration through webhooks and CSV exports but lacks the integration depth needed for sophisticated sales operations.
Do both tools support automated messaging and personalization?
Yes, both platforms support automated messaging, but with different sophistication levels. PhantomBuster offers AI-powered personalization based on extracted data and prospect behavior patterns. Waalaxy provides basic message templates and simple personalization suitable for standard outreach campaigns.
What tech capabilities are required for each platform?
PhantomBuster requires some hands-on expertise for advanced features and workflows, though pre-built templates make basic automation accessible. Waalaxy is designed for users with no platform expertise, offering an intuitive interface that enables immediate campaign creation without setup complexity.
How do the pricing models affect team scaling?
PhantomBuster uses workspace-based pricing where team members share execution capacity, making it cost-effective for growing teams. Waalaxy uses per-seat pricing that increases costs with team size, potentially becoming expensive for larger teams. Workspaces scale costs by usage; per-seat pricing scales with headcount.
Which tool provides better result tracking?
PhantomBuster offers analytics across all automation features. Track connection acceptance, reply rate, meeting booked rate, and bounce rate. Waalaxy provides basic campaign analytics focused on LinkedIn and email metrics but lacks the detailed reporting needed for sophisticated optimization strategies.
Can both platforms handle detailed automation tasks?
PhantomBuster excels at chained Automations with conditional logic, multi-step automation sequences, and sophisticated targeting capabilities. Waalaxy offers template-based workflows suitable for standard prospecting but lacks the workflow capabilities needed for sophisticated automation strategies.
Which sales automation tools are better for lead generation?
When evaluating automation tools for lead generation, the best solutions balance scalability, data accuracy, and alignment with platform rules. Tools like PhantomBuster distinguish themselves by offering a flexible approach that goes beyond simple browser automation to find more qualified leads and personalize outreach at scale. Unlike Chrome extension-based tools limited to LinkedIn actions, PhantomBuster can extract data, enrich contact information, and automate workflows across multiple platforms.
Which platform supports a stronger 2025 prospecting strategy?
For 2025, PhantomBuster supports a stronger prospecting strategy because it enables fully automated, multi-platform data extraction and outreach beyond LinkedIn. Its cloud-based automations allow users to gather leads, enrich contact information, and run sequenced campaigns across LinkedIn, social media, and web sources, all while integrating with CRMs. This flexibility and scalability make it ideal for building a forward-looking, data-driven workflow that adapts to changing platforms and audience behaviors.
How do PhantomBuster and Waalaxy integrate with LinkedIn Sales Navigator?
Both PhantomBuster and Waalaxy leverage LinkedIn Sales Navigator to enhance lead targeting and outreach precision, but in different ways. Waalaxy uses its Chrome extension to directly automate connection requests, messages, and follow-ups based on Sales Navigator search results, enabling streamlined, multi-step campaigns. PhantomBuster’s allows you to pull Sales Navigator leads based on searches or lists, enrich them and send connection requests and messages in one workflow, allowing for more flexible, multi-platform automations and integration with CRMs or email campaigns. In essence, Waalaxy focuses on in-platform automation, while PhantomBuster emphasizes data extraction and cross-channel scalability.