LinkedIn Search to Profile Data

PhantomBuster's LinkedIn Search to Profile Data extracts users from LinkedIn or Sales Navigator searches and collects detailed profile and company data, including professional email addresses. The data exports to CSV or spreadsheet format, ready to sync with your CRM. No coding required. Check out the Tutorial for step-by-step setup.

Note: This automation is a merger of the LinkedIn Search Export and LinkedIn Profile Scraper Phantoms, combining search extraction and profile enrichment in one workflow.

What you give / What you get

You provide your LinkedIn searches. PhantomBuster delivers structured, CRM-ready prospect data.

The automation runs from the cloud, so your browser doesn't need to stay open. Set it on automatic and scrape up to 80 profiles per day (or 150 with a LinkedIn premium account).

What you can automate with LinkedIn Search to Profile Data

Here's what this automation does for you:

• Extract profiles from LinkedIn searches: Pull users from any LinkedIn or Sales Navigator search URL and collect their profile data.

• Scrape detailed profile information: Gather name, title, current position, company, location, connection count, and other available profile fields.

• Discover professional emails: Use the email discovery service included in your plan to find verified business email addresses.

• Export to CSV or CRM: Get ready-to-use data files compatible with Excel, Google Sheets, or direct CRM import.

• Run on autopilot: Schedule repeated launches to build and refresh your prospect database continuously.

Important: The maximum input limit for this Automation to behave optimally is 5000 profiles. When using a spreadsheet as input, this counts as two search URLs for a Navigator account or five search URLs for a regular LinkedIn account.

Perfect for sales teams automating prospecting, lead enrichment, and CRM hygiene.

How teams use LinkedIn Search to Profile Data

Sales reps, recruiters, and growth teams use this automation to accelerate list building, enrichment, and outreach preparation.

• Build targeted prospect lists from Sales Navigator: Run advanced searches with filters for industry, seniority, and geography, then extract all matching profiles with complete data. See the Account-Based Prospecting playbook.

• Enrich CRM records with fresh LinkedIn data: Export your existing contacts as a spreadsheet, run the automation to update profiles with current roles and companies, then sync back to your CRM.

• Discover competitor employees for recruitment: Search for profiles at competitor companies, scrape contact details, and build outreach lists for talent acquisition campaigns.

• Generate daily warm lead lists: Use Sales Navigator's dynamic search filters to find new leads daily, then automatically scrape and qualify profiles that match your ideal customer profile.

• Prepare personalized outreach campaigns: Collect detailed profile and company data, then use AI to craft personalized messages based on each prospect's background.

Workflow Ideas to Get You Started

PhantomBuster Automations become more effective when combined into Workflows. Chain multiple steps to build complete prospecting systems that run on autopilot. Try it free and see how Workflows transform your sales process.

Workflow Example: Account-based prospecting for target companies

Sales Navigator Search Export → LinkedIn Search to Profile Data → AI LinkedIn Profile Enricher → HubSpot Contact Sender

Why this works

This workflow targets specific companies matching your ideal profile, then identifies decision-makers within them. You get highly-targeted leads ready for outreach, not generic lists.

Who it's for

SDRs and AEs running account-based campaigns, RevOps teams building target account lists.

How to build it

1. Use Sales Navigator Account Search to find companies matching your criteria (location, industry, headcount growth).

2. Export accounts with the Sales Navigator Search Export automation.

3. Run a lead search filtered by your account list and specific roles (CEO, Founder, VP).

4. Extract profiles with LinkedIn Search to Profile Data to enrich with emails and company details.

5. Qualify leads with AI enrichment, then sync to HubSpot.

Outcome

A continuously updated list of decision-makers at your target accounts, complete with verified emails and ready for personalized outreach.

See full playbook →

Workflow Example: Daily warm lead generation from Sales Navigator

Sales Navigator Dynamic Search → LinkedIn Search to Profile Data (Watcher Mode) → LinkedIn Outreach

Why this works

Sales Navigator's dynamic filters (like "posted recently" or "changed jobs") identify prospects showing fresh buying signals. Watcher Mode runs daily to catch new matches automatically.

Who it's for

Sales teams needing consistent pipeline flow, BDRs targeting job changers or active prospects.

How to build it

1. Create a Sales Navigator search using dynamic filters (e.g., "Posted on LinkedIn" in the past 30 days).

2. Set LinkedIn Search to Profile Data to run daily with Watcher Mode enabled.

3. Chain to LinkedIn Outreach to send personalized connection requests and follow-ups.

Outcome

Fresh, qualified prospects delivered to your outreach queue every day, keeping your pipeline constantly fed with warm leads.

See full playbook →

Workflow Example: Enrich existing CRM contacts with fresh LinkedIn data

HubSpot Contact Export → LinkedIn Search to Profile Data → HubSpot Contact Sender

Why this works

CRM data goes stale fast. This workflow refreshes contact records with current job titles, companies, and emails, improving targeting and personalization.

Who it's for

RevOps teams maintaining CRM hygiene, sales managers tracking job changes in their pipeline.

How to build it

1. Export your existing contacts from HubSpot as a spreadsheet with LinkedIn URLs.

2. Run LinkedIn Search to Profile Data to update profiles with current roles, companies, and emails.

3. Sync updated records back to HubSpot with the HubSpot Contact Sender.

Outcome

Clean, up-to-date CRM records that improve email deliverability and enable accurate segmentation for outreach campaigns.

Workflow Example: Build and qualify prospect lists with AI

LinkedIn Search → LinkedIn Search to Profile Data → AI LinkedIn Profile Enricher → Google Sheets

Why this works

AI scoring helps you prioritize the best-fit prospects before outreach. Focus your team's time on leads most likely to convert.

Who it's for

Sales managers qualifying large lists, SDRs targeting specific ICPs, ABM teams building account lists.

How to build it

1. Run a LinkedIn or Sales Navigator search targeting your ICP.

2. Extract profiles with LinkedIn Search to Profile Data to gather complete profile and company information.

3. Use the AI LinkedIn Profile Enricher with a custom prompt to score leads (1-5) based on fit.

4. Export scored leads to Google Sheets or your CRM for prioritized outreach.

Outcome

A prioritized, scored prospect list where your team focuses on high-fit leads first, improving conversion rates and shortening sales cycles.

Important: Follow safe usage. Safely scrape up to 1,500 profiles per day and use human-like pacing. See our LinkedIn limits guide and compliance resources for details.

Best practices

Get the most from this automation while staying safe and compliant with LinkedIn's guidelines.

Stay within safe rate limits

Phantoms can safely visit and scrape data from 80 profiles per day, or at least 150 if you have a Sales Navigator account. If you go beyond these limitations (including other Phantoms running in your account), you'll have to update your session cookie almost every day, risking LinkedIn automation warnings.

If you use the email discovery service (which opens the company page for each profile), we recommend processing a maximum of 40 profiles per day instead of 80. This keeps your activity within LinkedIn's normal usage patterns.

Safety tip: Review LinkedIn's 2025 limits to understand connection, messaging, and profile view caps before scaling your automation.

Optimize your LinkedIn searches first

The quality of your output depends on the quality of your input searches. Use LinkedIn's Boolean search operators or Sales Navigator's advanced filters to narrow results to your ideal customer profile before running the automation. Learn how to use Boolean search operators.

Enable email discovery for higher conversion

PhantomBuster plans include monthly email discovery credits: 500 per month with a Starter plan, 2,500 per month with a Pro plan, and 10,000 per month with a Team plan. View all plans.

Alternatively, you can use your own API key from tools such as Dropcontact, Hunter, or Snov.io with PhantomBuster. Select PhantomBuster or enter an API key when configuring the Phantom, and the resulting CSV file will automatically include all collected emails.

Note: For most 1st degree connections, the Phantom also exports email addresses and phone numbers that are publicly available in the profiles.

Export data strategically

The automation produces a CSV file that you can read with Excel or Google Sheets. For ongoing workflows, export data straight to your CRM using PhantomBuster's direct integrations with HubSpot. Explore LinkedIn CRM integrations.

Respect compliance and privacy

Only scrape publicly available LinkedIn data. Do not use extracted information for unsolicited mass messaging or any activity that violates LinkedIn's terms of service. Read about LinkedIn data scraping legality.

Frequently asked questions

Here are the most common questions about using LinkedIn Search to Profile Data, from setup and compliance to data quality and workflow integration.

How do I get started with LinkedIn Search to Profile Data?

Start by logging into your LinkedIn account and running the search you want to automate. Copy the search URL, then configure the automation with your LinkedIn cookie and paste the search URL as input. The step-by-step tutorial walks you through the entire setup process in minutes.

Does this automation collect fresh data or pull from a static database?

This automation scrapes live data directly from LinkedIn profiles in real time. Unlike static databases that go stale quickly, you get current job titles, recent positions, and up-to-date company information. This makes it more reliable for sales prospecting and recruitment than pre-built lead databases.

Is it safe to automate LinkedIn data extraction?

Yes, when you follow recommended rate limits. Phantoms can safely visit and scrape data from 80 profiles per day, or at least 150 if you have a Sales Navigator account. These limits keep your activity within LinkedIn's normal usage patterns. Learn more about LinkedIn data scraping legality and compliance.

How many profiles can I process per day?

Set it on automatic and scrape up to 80 profiles per day (or 150 with a LinkedIn premium account). If you use the email discovery service, we recommend processing a maximum of 40 profiles per day instead of 80. Staying within these limits protects your LinkedIn account and ensures consistent automation performance.

Can I find professional email addresses with this automation?

Yes. Enable the email discovery service when configuring the automation. PhantomBuster plans include monthly email discovery credits: 500 per month with a Starter plan, 2,500 per month with a Pro plan, and 10,000 per month with a Team plan. You can also use Dropcontact, Hunter, or Snov.io via API key. See how to get emails from Sales Navigator profiles.

What's the difference between this and the LinkedIn Profile Scraper?

This automation is a merger of the LinkedIn Search Export and LinkedIn Profile Scraper Phantoms. It combines search extraction and profile enrichment in one workflow, so you don't need to chain two separate automations. Use this when you're starting from a search URL. Use the LinkedIn Profile Scraper alone if you already have a list of profile URLs.

Can I use this with Sales Navigator searches?

Yes. The automation accepts any LinkedIn or Sales Navigator search URL as input and scrapes data from each resulting profile. Sales Navigator searches often provide more precise targeting with advanced filters, making this a preferred option for account-based prospecting. Learn how to use Sales Navigator to generate leads.

How do I export the data to my CRM?

The automation produces a CSV file that you can read with Excel or Google Sheets, or you can export it straight to your CRM. PhantomBuster integrates directly with HubSpot, Salesforce, and other CRMs for automatic syncing. See the HubSpot and LinkedIn integration guide.

What happens if I exceed the daily limits?

If you go beyond the recommended daily limits, you'll have to update your session cookie almost every day, which disrupts repeated launches and increases the risk of triggering LinkedIn's security checks. Review LinkedIn's 2025 limits to understand how to scale safely without account restrictions.

Can I chain this with other automations for a full workflow?

Yes. Use this automation to build your prospect list, then chain it with other Phantoms for outreach, engagement, or qualification. For example, scrape profiles, enrich them with AI, and craft personalized messages automatically. Phantoms run from the cloud and can be launched repeatedly, making it simple to build multi-step workflows.

Ready to try it?

Start prospecting smarter today. Try LinkedIn Search to Profile Data free with no setup or coding required. Extract profiles, enrich data, and export to your CRM in minutes. Get started now.