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Picture of The PhantomBuster TeamBy The PhantomBuster Team
January 15, 202510 min read

Automated Sales Prospecting: Guide For 2025

Explore our guide on automated sales prospecting for 2025 and find the best use cases and tools.

Sales prospecting has evolved, and automation is now at the heart of it.

This guide explores how automated sales prospecting tools transform lead-generation processes, enable smarter workflows, and drive better results in 2025.

AI highlights

  • Automated sales prospecting tools make finding and enriching new leads, qualifying them, personalizing outreach at scale, and managing your sales pipeline easier.

  • Here's a quick breakdown of some top tools and their best features to help you choose the right one for your sales process:

Tool

Top Feature

Free Trial/Plan?

Starting Price (USD)

PhantomBuster

Multi-channel prospecting automation

✅ Yes (14-day free trial)

$56/month

AiSDR

Personalized email outreach at scale

❌ No

$750/month

Artisan

AI-driven outbound sales workflows

❌ No

Custom pricing

Gong

AI-powered call analytics and sales coaching

❌ No

$1,500/user annually

Cognism

GDPR-compliant data enrichment

✅ Yes (25 free B2B leads)

$15,100/year

La Growth Machine

Multi-channel outreach with LinkedIn AI

✅ Yes (14-day free trial)

$70/month

Outreach

AI-powered recommendations for prospecting

❌ No

~$100/month

Salesloft

Automated cadences and CRM integration

❌ No

$75/month

Top use cases for automated sales prospecting

Automated sales prospecting simplifies how sales teams find and engage potential customers.

Here are some top use cases for sales reps to boost their prospecting process.

Boost your lead generation process with intent data from social media

Intent data helps you identify prospects actively interested in your product or industry. These leads are already engaged with relevant content, making them more likely to convert.

Here are some practical ways to use intent data:

We recommend using PhantomBuster's LinkedIn Post Commenter and Liker Scraper automation to uncover these high-intent leads quickly.

For example, you can extract a list of LinkedIn users interacting with a post from an industry influencer, and the tool will provide a list of prospects ready for personalized outreach.

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Leverage AI lead enrichment to prioritize high-quality leads

Lead enrichment tools can help you make smarter decisions when building your prospecting lists.

They pull additional information about your leads, giving you deeper insights. This extra data allows you to focus on the most promising opportunities.

Here are some practical examples:

  • Add job titles, industries, or company sizes to your lead database.

  • Spot decision-makers in a company to tailor your outreach.

  • Find updated contact information or social media profiles.

AI-powered tools like AI SDRs can streamline this process, saving you hours of manual research.

For example, AiSDR can book meetings with your top prospects using LinkedIn activity and HubSpot data.

It prioritizes leads that align with your Ideal Customer Profile (ICP) so you can focus on those most likely to convert.

Qualify your leads using AI-powered lead-scoring

Lead scoring helps you decide which leads are worth pursuing.

With AI, this qualification process becomes faster and more accurate. AI analyzes your data to score leads based on their likelihood of conversion so you can focus on the right prospects.

Try out PhantomBuster’s AI LinkedIn Profile Enricher to simplify this step.

It uses AI to analyze profiles and assign scores according to your criteria, such as job changes, LinkedIn activity, or company relevance.

For example, if a lead matches your ICP and recently engaged with your competitor’s post, they’d receive a higher score.

ai profile enricher lead score phantom prompt

AI-powered lead scoring lets sales teams prioritize effectively without second-guessing their choices so that they can spend more time on meaningful conversations with top prospects.

Leverage AI to personalize your sales messages

Personalized messages grab attention and improve response rates. AI tools simplify this process, letting you create tailored outreach messages quickly.

These tools can analyze data from LinkedIn profiles, past interactions, and other sources to suggest relevant content for each prospect.

For example, PhantomBuster’s AI LinkedIn Message Writer helps you craft custom LinkedIn messages in seconds.

You can set parameters like tone, length, and key details to include (e.g., company name or shared connections).

linkedin ai message writer prompt phantom

💡 Need ideas? Check out our AI Prompt Guide for tips on creating prompts that get results.

Automate your outreach sequences and follow-ups

Consistent follow-ups are key to successful sales prospecting, but manually managing them can be tedious. Automating this process ensures that no leads slip through the cracks.

PhantomBuster’s LinkedIn Outreach automation makes scheduling connection requests, custom messages, and follow-ups easy.

For instance, you can set up sales cadences to send an initial outreach message followed by a polite reminder if the lead doesn’t respond.

This will keep the conversation moving without needing to have any input from your team.

linkedin outreach phantom ai message

Simplify your lead management by automating data entry

Manually entering lead details into your CRM is a time sink—and a source of errors. Automating this saves time and keeps your data accurate.

Try using PhantomBuster’s HubSpot Contact Data Enricher to streamline this workflow. It connects to your HubSpot account and automatically enriches your contacts with LinkedIn profile details.

For example, it can fill in missing job titles or skills to your CRM records so you have complete data.

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If you need more automation for repetitive tasks, AI sales assistants like AiSDR can also handle everything from updating contact lists to scheduling follow-ups so your team can focus on closing deals instead of managing data.

Best automated prospecting tools for sales teams

Sales prospecting can be time-consuming, but the right sales automation tools help you work smarter.

Here are some of the best options to automate key parts of your sales process.

1. PhantomBuster

PhantomBuster is a powerful tool for automating repetitive tasks so you can focus on building relationships with prospects.

It connects with social media platforms, including LinkedIn and LinkedIn Sales Navigator, to help you collect data, qualify leads, and manage outreach without getting bogged down in manual work.

How PhantomBuster helps with automated sales prospecting

  • Spot high-intent leads: Scrape data to find prospects who engage with posts, comments, and groups on LinkedIn.

Screenshot_2025 02 28_122445
  • Fill in the gaps: Enrich your CRM with details like job titles, industries, and profile links from LinkedIn, giving you an integrated approach to managing customer relationships.

  • Prioritize your efforts: Use AI to score leads and focus on the ones most likely to convert.

  • Personalize your outreach: Quickly create tailored LinkedIn messages with AI.

  • Streamline follow-ups: Automate connection requests and follow-up sequences.

  • Keep everything in sync: Automatically update your CRM with enriched data to reduce manual data entry.

hubspot contact sender phantom sync lists

💰 Pricing starts at $56/month after a 14-day free trial, including 20 hours of execution time, 5 Phantom slots, and 10,000 AI credits.

2. AiSDR

AiSDR is an AI-driven sales assistant that simplifies lead discovery, qualification, and outreach.

It connects seamlessly with LinkedIn and HubSpot, helping your team automate repetitive tasks like follow-ups and meeting scheduling while keeping everything personalized at scale.

image

How AiSDR helps with automated sales prospecting

  • Organizes your leads: Automatically identifies and sorts leads based on your ideal customer profile.

  • Personalizes outreach: Creates tailored emails and messages using LinkedIn activity and CRM data.

  • Manages follow-ups: Automates follow-up sequences to engage your prospects without additional manual input.

  • Books meetings with prospects: Handles scheduling directly so that you can focus on conversations rather than coordination.

💰 Pricing starts at $750/month for 1,000 personalized emails or texts, unlimited seats, domain warm-up, and dedicated support.

3. Artisan

Artisan is a robust AI-powered sales prospecting tool built to automate outbound workflows and simplify prospecting.

Whether you need to scale outreach or fine-tune your team's productivity, Artisan has tools to help you get there.

Screenshot_2024 12 11_164307

How Artisan helps with automated sales prospecting

  • B2B data enrichment: Tap into a database of over 300 million verified contacts to quickly find and qualify prospects.

  • Email warmup: Improve email deliverability rates with built-in tools that prepare your domain for successful outreach.

  • Personalized email outreach: Automate outreach campaigns with AI-generated messages tailored to each lead.

  • Custom sales playbooks: Use AI insights to replicate top-performing outreach strategies.

  • Workflow automation: Put up to 80% of your sales outreach on autopilot, from lead research to email personalization.

💰 Pricing is tailored to your needs, but details aren’t publicly listed. Reach out to their team for a custom quote.

4. Gong

Gong brings automation to your sales conversations by analyzing sales calls, emails, and meetings at scale.

It captures key insights from every interaction, helping your team refine their approach, identify winning lead-generation techniques, and predict revenue more effectively.

gong ai website

How Gong helps with automated sales prospecting

  • AI-powered call analysis: Automatically transcribes and analyzes calls to uncover trends and opportunities.

  • Sales coaching automation: Provides actionable recommendations to improve sales reps' engagement with prospects.

  • Deal intelligence: Tracks the progress of your deals, highlights risks, and identifies next steps automatically.

  • Revenue forecasting: Uses AI insights from past interactions to predict future outcomes and streamline planning.

💰 Pricing starts at $1,500 per user annually and includes AI-driven insights to automate and optimize your sales pipeline.

5. Cognism

Cognism automates your lead generation and enrichment workflows, giving you accurate, verified data to power your prospecting.

With its AI-driven platform, you can connect with decision-makers faster and keep your CRM up to date without manual effort.

cognism website

How Cognism helps with automated sales prospecting

  • Automated lead enrichment: Sync fresh, verified data into your CRM so your contact records are always complete and clean.

  • Global contact database: Access millions of verified phone numbers and emails to reach the right people.

  • GDPR-compliant targeting: Automate outreach in international markets confidently, staying within compliance standards.

  • Intent data insights: Use Bombora, an intent data provider, to identify and prioritize leads with the highest likelihood of conversion.

💰 Pricing ranges from $15,100 to $103,000 annually, depending on features, with a free trial of 25 targeted B2B leads to help you get started.

6. La Growth Machine

La Growth Machine is a multichannel prospecting tool designed to automate and personalize your sales outreach.

It combines LinkedIn, email, and Twitter outreach into a single platform, helping sales teams save time and connect with leads at scale.

lagrowthmachine website

How La Growth Machine helps with automated sales prospecting

  • Multichannel outreach: Engage leads across LinkedIn, Twitter, and email without juggling multiple tools.

  • AI-powered voice messages: Add a human touch with personalized LinkedIn voice messages.

  • Data enrichment: Automatically validate email addresses and enrich contact information to improve lead quality.

  • Customizable message templates: Use pre-built templates or create your own to streamline recurring conversations.

  • Integrated workflows: Sync seamlessly with tools like HubSpot, Pipedrive, and Zapier for smoother lead management.

💰 Pricing starts at $70/month for the Basic plan, which includes multichannel outreach and unlimited data enrichment.

7. Outreach

Outreach is a sales engagement platform that automates and optimizes communication with prospects.

It integrates with CRM tools like Salesforce to help sales teams stay organized and consistent in their outreach efforts.

Screenshot_2025 02 27_at_16.20.01

How Outreach helps with automated sales prospecting

  • Automated prospect cadences: Build structured workflows that guide your outreach based on lead engagement so that you can follow up consistently.

  • Multi-channel outbound campaigns: Connect with prospects across email, phone, SMS, and social media to maximize engagement opportunities.

  • Engagement insights: Analyze responses, email opens, and clicks to prioritize high-interest leads and optimize outreach timing.

  • AI-driven recommendations: Use predictive insights to determine the best time and channel for contacting prospects.

  • CRM integrations: Sync Outreach with Salesforce and other platforms to keep prospect data organized and actionable.

💰 Pricing details aren't listed online, so you must talk to their sales team, but it's usually around $100 a month.

8. Salesloft

Salesloft is a powerful sales engagement platform that simplifies prospecting and drives better results.

It helps teams automate outreach, track interactions, and gather actionable insights for smarter prospecting.

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How Salesloft helps with automated sales prospecting:

  • Automated cadences: Set up and manage outreach sequences to keep prospects engaged without manual follow-ups.

  • AI conversation insights: Analyze sales calls and emails to improve messaging and delivery for higher conversion rates.

  • Real-time analytics: Monitor key metrics like open rates, click-through rates, and replies to refine prospecting strategies.

💰 Salesloft starts at $75 per user per month, with premium plans reaching around $125 for advanced features and customizations.

Key features to look for in sales automation tools

The right sales automation software can save your team hours of manual work and help you close more deals. But not every tool is built the same.

Here’s what to look for when choosing a sales automation platform:

  • Ease of use: Your team should be able to hit the ground running without a steep learning curve.

  • Compliance: Make sure the tool keeps you in compliance with GDPR, CCPA, or other data privacy laws.

  • Integrations: Seamless connections with your CRM, LinkedIn, or other tools in your stack simplify workflows.

  • Scalability: Whether you’re managing 10 or 10,000 leads, the tool should grow with your business.

  • Customer support: Quick, reliable support can save the day when something goes wrong.

  • Customizability: The ability to tweak workflows, scoring systems, or message templates to fit your needs is invaluable.

  • Data enrichment: Keeping your lead data fresh and accurate shouldn’t require extra effort.

  • AI features: Tools with AI-driven insights, lead scoring, and personalized message creation can speed up and improve prospecting.

Keep these features in mind to pick a tool that makes your life easier—and helps you hit your sales goals.

Automated sales prospecting FAQ

What is automated sales prospecting?

Automated sales prospecting uses AI and software to find, enrich, qualify, and reach out to leads.

It takes over repetitive tasks from the prospecting process so teams can focus on building relationships and closing deals.

Benefits of automated sales prospecting

Automation frees up time for sales professionals to focus on high-priority leads.

It increases productivity, improves lead quality, and helps teams optimize their sales process and prospecting efforts.

With the right automated prospecting tools, sales and marketing teams can streamline their workflows and achieve better results.

Written by
Picture of The PhantomBuster Team
The PhantomBuster TeamJanuary 15, 2025

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